The operating system for modern recreation facilities.
RFAM helps municipalities move from spreadsheets, paper binders, and reactive maintenance into one connected recreation asset management ecosystem built for arenas, pools, parks, community centres, and recreation infrastructure.
Founding Partner
RFAM was developed in collaboration with ORFA to support the recreation facility profession and modernize recreation asset management across municipalities and facilities.
Why ORFA matters.
RFAM is not simply another software vendor entering the recreation space. Its connection to ORFA gives the platform industry relevance, credibility, and alignment with the recreation facility profession.
For municipal leaders, that matters. It means RFAM is positioned around the actual needs of recreation facilities — not generic asset management language forced onto recreation operations.
Industry alignment municipalities can trust.
Built for recreation. Not retrofitted from generic asset software.
Recreation facilities are different. Arenas, pools, parks, trails, sports fields, community centres, refrigeration systems, inspections, public-facing risk, seasonal operations, and capital pressure all live in the same environment.
RFAM is built around that reality — giving municipal recreation leaders a platform that speaks their language and supports how their departments actually operate.
Recreation-specific
Designed around facilities, equipment, inspections, PMs, open spaces, and operational records.
Municipal-ready
Built for accountability, documentation, budgeting, long-term planning, and leadership reporting.
ORFA-aligned
Backed by a recreation industry partnership, not positioned as a generic maintenance tool.
Operationally connected
Links asset data to work, inspections, warehouse activity, incidents, lifecycle planning, and ice operations.
Built for the outcomes recreation directors actually care about.
RFAM gives recreation leadership confidence that facilities are documented, inspections are happening, work is traceable, risks are visible, and long-term capital decisions are backed by operational data.
Know what you own. Know where it is. Know what it is worth.
RFAM creates a living inventory of recreation infrastructure so decisions are no longer based on memory, guesswork, or outdated spreadsheets. Directors get a clearer view of assets, condition, location, replacement pressure, and capital exposure across the department.
Turn inspections and PMs into a visible operating rhythm.
RFAM helps teams prove the work was done, identify what was missed, and create accountability across every facility. Instead of hoping inspections are completed, leadership can see what is scheduled, overdue, completed, and trending.
Move from “who knows?” to “here is the full history.”
RFAM gives staff, supervisors, and managers one place to request, assign, complete, and review work across recreation facilities. Every completed task becomes part of the facility’s long-term operating record.
Give council-ready confidence to long-term infrastructure decisions.
RFAM connects asset condition, age, risk, replacement value, and maintenance history so recreation leaders can defend budgets with data. Capital needs become easier to explain, prioritize, and plan over multiple years.
Capture incidents before they become invisible history.
RFAM helps recreation teams document what happened, where it happened, what action was taken, and how trends connect to facility risk. Incidents become part of the broader operational picture rather than isolated paperwork.
Bring supplies and purchasing into the same operating picture.
The warehouse module helps facilities track what is available, what is needed, and how supply activity connects back to maintenance operations. Teams can reduce guesswork and make parts, supplies, and purchasing easier to manage.
A leadership view that actually tells a story.
RFAM gives directors a clear operating picture: workload, PM completion, capital risk, inspection health, warehouse demand, and facility performance.
Work Order Volume Trend
Live Priority Feed
Facility Performance Radar
A clear leadership snapshot across PM completion, inspection health, asset risk, work order pressure, inventory readiness, and capital planning.
Why digital recreation asset management changes everything.
RFAM creates a connected, searchable, defensible operating history for your recreation department.
See trends before they become expensive problems.
RFAM transforms day-to-day operational activity into leadership-level reporting so directors can understand recurring issues, maintenance demand, inspection activity, and capital pressure across the full recreation portfolio.
Replace scattered knowledge with one trusted system.
When data lives in spreadsheets, binders, emails, and staff memory, the organization is exposed. RFAM centralizes the operational record into one place so facility history is easier to search, manage, transfer, and trust.
Connect the work, the equipment, the parts, and the plan.
RFAM links equipment to inspections, PMs, work orders, warehouse supplies, lifecycle planning, and long-term replacement forecasting so operations are connected instead of fragmented.
Reduce surprises, strengthen accountability, and protect the organization.
Better inspection records, maintenance logging, issue tracking, and documentation help teams identify problems sooner and maintain stronger records if questions ever arise.
Leave the organization better than you found it.
RFAM helps recreation leaders build an operational record that survives retirements, promotions, turnover, restructuring, and leadership changes so the next person is not forced to start from scratch.
From reactive operations to a modern facility intelligence system.
RFAM gives recreation departments the structure, history, and visibility needed to operate with confidence.
Before RFAM
After RFAM
Built across the full recreation portfolio.
RFAM gives municipalities one consistent framework for managing the assets, work, inspections, and risks that exist across very different recreation environments.
Arenas
Track refrigeration equipment, boards, glass, resurfacing assets, compressors, PMs, work orders, and facility lifecycle needs.
Pools
Manage pumps, filters, boilers, inspections, safety records, chemical systems, maintenance history, and replacement planning.
Parks & Open Spaces
Document playgrounds, sports fields, trails, outdoor amenities, inspections, risk items, repairs, and long-term asset needs.
Community Centres
Centralize HVAC, electrical, plumbing, fire systems, room assets, inspections, and operational maintenance activity.
Operations Teams
Give frontline staff a clearer way to complete inspections, log work, report issues, and maintain facility records.
Leadership
Give directors and managers a higher-level view of risk, capital needs, work volume, staff activity, and facility condition.
The outcomes that make leadership pay attention.
RFAM helps recreation departments look more organized, more defensible, and more prepared for the future.
Reduce Risk
Document inspections, issues, incidents, and follow-up work with stronger consistency.
Defend Budgets
Use asset condition, age, maintenance history, and replacement timelines to support funding requests.
Improve Accountability
See what was assigned, completed, missed, delayed, and reviewed across the department.
Modernize Operations
Move from paper, binders, and disconnected tools to a professional digital operating system.
A serious platform without a chaotic launch.
Municipal teams do not need another system that sits empty after launch. RFAM can support setup, facility structure, asset imports, user training, module configuration, and ongoing adoption.
1. Structure
Set up organizations, facilities, locations, categories, users, and workflows.
2. Import
Bring existing asset lists, equipment records, facility data, and replacement details into RFAM.
3. Train
Help managers, supervisors, and frontline staff understand how to use the system.
4. Improve
Use real activity to improve reporting, planning, maintenance consistency, and leadership visibility.
Industry credibility that already exists.
RFAM is backed by a long-standing collaboration with ORFA and used across recreation facilities, open spaces, and municipal operations.
One ecosystem for the full recreation operation.
RFAM connects asset management, operational maintenance, and specialized ice data through SUB-ZERO.
RFAM
Asset inventory, inspections, PMs, work orders, lifecycle planning, incident reporting, and warehouse tracking.
SUB-ZERO
Ice operations data including flood logs, ice depth checks, plant readings, resurfacer records, and ice performance analytics.
Leadership View
A connected operating picture for directors who need stronger documentation, visibility, and smarter planning.
Modern recreation asset management starts here.
Show your team, CAO, council, insurer, and facility managers that your department has a serious plan for assets, maintenance, risk, and long-term infrastructure performance.
